Absentees
ABSENCE – LEAVE – LATE ARRIVAL TRM English Medium CBSE SCHOOL
- Parents and guardians will appreciate that absence during the term is not in the best interest of the student. They are asked not to apply for leave if avoidable, but a proper leave application has to be submitted under any circumstances. Leave can be granted to the student only on the following grounds:
- In case of serious illness or demise of a very near relative.
- To attend the marriage of his / her sibling, uncle, or aunt.
- Any other occasion deemed fit by the school authorities
- Leave will not be granted for more than four days.
- No student who has been absent on the previous day will be allowed to attend class until the parent fills up the “Record for Non-Attendance” for each day the student has been absent from school, stating the reasons for absence.
- A student, returning to school after recovering from an infectious or contagious disease, should produce a doctor’s fitness certificate permitting him/her to do so. Students suffering from the following diseases must observe the prescribed period of quarantine before returning to school:
Chicken Pox | Till the scabs fall off completely. |
Cholera | Till the child has completely recovered. |
Measles | Two weeks after the rash disappears. |
Mumps | Until the swelling has gone; about one month. |
Whooping Cough | Six weeks. |
Jaundice | Six weeks. |
- Students who require medical attention during school hours will be sent to the school infirmary with the concerned teacher’s signature on the “School Infirmary Record”.
- Repeated absence without leave or unexplained absence for more than six consecutive days renders the student liable to have his / her name struck off the rolls. Re-admission may be granted solely at the discretion of the Principal and only after payment of a fresh admission fee.
- The students are required to seek written permission for leave before the commencement of the leave. In case the leave is taken on medical grounds, an authentic medical certificate has to be produced.
- Leave for half a day is not allowed at all, for security reasons. In an emergency however, written permission for leave must be taken from the Principal / Vice Principal / Co-ordinator / Headmistress / Headmaster, and the Class Teacher and the Bus In-charge should be informed, in case the student is availing of the School transport facility.
- The students must maintain at least 75% attendance in each semester. The percentage can be relaxed only on genuine medical grounds.
- If a child is absent continuously for more than three days due to medical reasons, then a letter from parents must be accompanied by a medical certificate.
A letter has to be submitted positively to the class teacher in case of any absence.
- The management of the school reserves the right to alter/change the school timings as and when the circumstance warrants.
At TRM School, Churu, we believe that regular attendance is the backbone of academic success. Our Absence Policy is designed to ensure that students don’t miss out on critical learning milestones while maintaining a disciplined environment.
Types of Absences
1. Planned Leave
Prior Approval: For family events or religious observances, parents must submit a leave application at least 2 days in advance.
Approval Authority: Leaves up to 3 days can be approved by the Class Teacher; longer durations require the Principal’s signature.
2. Sick Leave
Notification: Parents should inform the school office or the Class Teacher via the School App/SMS by 8:30 AM on the day of absence.
Medical Certificate: For any illness exceeding 3 consecutive days, a fitness certificate from a registered medical practitioner is mandatory upon the student’s return.
3. Uninformed Absence
If a student is absent without prior notice, the school’s automated system sends an “Attendance Alert” to the registered mobile number of the parent by 10:00 AM.
Attendance Requirements & CBSE Norms
As per CBSE guidelines, a minimum of 75% attendance is mandatory for a student to be eligible to appear for the final examinations (especially for Classes 9 and 10).
| Attendance % | Action/Status |
| 95% – 100% | Eligible for “100% Attendance” Certificate/Award. |
| 75% – 94% | Regular standing; eligible for exams. |
| 60% – 74% | Warning issued; parent-teacher meeting required. |
| Below 60% | Risk of debarment from exams (subject to medical/special cases). |
Missing Work Policy
We ensure that being absent doesn’t mean falling behind:
Classwork/Homework: Students are responsible for collecting missed assignments. Our Digital Learning Portal allows students to view the day’s work from home.
Buddy System: Every student is paired with a “Learning Buddy” who helps share notes and updates in case of short-term absence.
Remedial Support: If a student misses a major concept due to prolonged illness, the school arranges short remedial sessions during the zero period.
Leave Application Format (Sample)
To,
The Principal,
TRM School, Churu.
Subject: Leave Application for [Student Name], Class [Section].
Respected Sir/Ma’am,
I request you to grant leave to my ward for [Number] days from [Start Date] to [End Date] due to [Reason]. I will ensure that the missed classwork is completed on time.
Sincerely,
[Parent’s Signature]
Important Note for Board Students (Classes 9-10)
Absence during Internal Assessments, Practicals, or Pre-Board Exams is viewed very seriously. Re-exams are only conducted under exceptional medical circumstances with valid documentation.
